Want to write better emails at work? With “better” meaning:

  1. Emails that people open. ✅
  2. That they reply to.✅
  3. Most importantly, that they respond to in a way that you want.✅

Why not spend less time on emails at work while getting better results?

These key points will transform how you go about emails.

How to Write Better Emails at Work

Get to the Point

Let’s be honest, if you are emailing someone, you want something from them.

At the point you are emailing someone, your recipient has received thousands of emails, and he/she knows how it’s going to go. You are going to talk about something irrelevant and then will get to what you want.

If you eliminate anything that doesn’t serve the purpose of your email, you are not only making your email better and saving a ton of time but also increase the speed that your recipient will reply at.

That’s because if you write a long email, you are making it harder to get a response. Why? As there’s a lot more effort and thinking that’s required form the other person.

Advice: When writing your emails, when finished, go over it, and try to remove as much as possible. We get it, school is responsible, but Not only will you write more effective emails, you will also develop a great skill.

Format Your Emails Better

The majority of emails are opened on a phone.

If you are writing emails that consist of long paragraphs, you are making life hard for yourself.

How to Write Better Emails at Work

Instead, space things out. Every time you mention something new, use a new paragraph.

That will make things much simpler for your email recipient, making the email seem less overwhelming, even if it consists of the exact same content.

Mention What You Seek in Your Subject Line

Regardless of how great your email, if nobody opens it, it’s of zero value.

That’s why subject lines are so important.

In fact, over 1 in 3 email recipients will open an email based on a subject line.

The best subject lines? The ones that state what you want.

If you see other guides on the topic of subject lines, they will tell you that you need to make people curious, but while that works with newsletters that people are subscribed to when it comes to you emailing someone, people just want to know what you want.

Track Your Emails

To be able to write better emails, you need to be able to know what works better.

What if you could have data on which types of emails get opened more, and what types of links are clicked on in your emails? This is where MailTag comes in as an email tracker.

→ Add MailTag to Chrome

Email traditionally doesn’t give you any data on your emails, email tracking tools change that.

Don’t Justify

Not justifying is one of the most powerful selling strategies out there.

“I charge x” is much more powerful than “I charge x because I bla bla bla”

Justifying something makes you sound weak which will often result in you losing control in your emails.

Instead, be bold.

That doesn’t mean that you should be rude, but be bold to the point that you sound confident.

A great tool for checking whether you are not coming across as too aggressive is Grammarly which has a new tone detection tool.

Don’t use Weak Words

Terms like:

  • “I’m sorry, but…”❌
  • “I think” ❌
  • “Actually”❌

They don’t sound confident and make it harder for you to get what you want.

You think you can do something? You are an expert, but you aren’t sure?

For some, this is just a part of a dialogue, but if you want to write better emails at work, you need to avoid it.

We get it, you want to be nice.

…But if you apply this, even if you get what you want, you will get used in the future.

And that’s something that you can learn by yourself, or well, you can eliminate the likelihood of it, in the first place.

That’s how business works.

Use Emojis?

Do you ever get mad at someone sounding mad in an email?

Most of the time, they weren’t even mad.

…But perhaps the biggest issue with emailing after the tracking issue is that words are often interpreted wrong.

And regardless of how you write something, others will read things in a different way.

The way to partly solve this issue? By using emojis.

Using emojis at certain parts of your email can show what you mean, much better. ?

Always Offer a Solution

Regardless of how great your email is, you need to offer something that someone can act on.

Otherwise, you are making it hard for your recipient to do anything.

If emailing for a product, mention that you are looking to do a collaboration, that you are looking for this product, and at the end, mention, that if this is something the company is interested in, that you will provide an address.

That right away gives the next step, which makes it easier for the other party to act.

Social Proof

If you are pitching, provide some links to examples of your work.

And at the end, include an email signature linking to your LinkedIn profile or such.


Even if you apply everything in this post on how to write better emails at work, combine that with all the knowledge we offered in other guides, and are the best email writer on the planet, not all of your emails will get opened.

That’s just how it is.

People will miss your emails.

…Or they might see them and forget about them because they are for instance, on a holiday, going through a crisis, or are busy completing other projects.

If you want to get a reply, sometimes you just have to follow-up. There’s no other way around it.

Don’t want to spend time on follow-ups? MailTag will automatically follow-up on emails that don’t get opened.

That’s How to Write Better Emails at Work

Found this useful?

Want to learn more about words that you should avoid or about email tracking? We have plenty of guides on your blog, and oh, don’t forget to give MailTag a try.

It’s free to try. Just add it to your Chrome Store.


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