Scheduling emails in Gmail and overall can make a huge difference as far as replies go. That’s why in this guide, we’ll talk over how to schedule emails in Gmail, how to take them to the next level, and why email scheduling makes a lot of sense.

How to Take Scheduling Emails in Gmail to The Next Level (to get more replies) email scheduling

Why Email Scheduling Makes Sense

Most people you will be scheduling emails to after you read this article work a standard 9-5.

Unlike what a lot of people say on the internet, that doesn’t mean that they don’t enjoy their jobs. But what it does mean is that most people won’t be responding to you after 5 PM. And that they won’t be responding to you on the weekend as 31% of workers work during the weekend on average.

“If somebody doesn’t open the email I sent on a Friday at 5 PM, they’ll just open it on a Monday.”


In a world where workers don’t receive many emails, that’s exactly how it would work. Except, because people receive around 126 emails on their work emails per day, that’s not how this works.

126 emails per day equate to over 200 new emails by the start of Monday, and 300 new emails overall by the end of Monday.

And considering this is only the average, the top companies that you might be reaching out to might be getting a lot more emails per day.

You could, in theory, just write emails at a specific time and then just send them all at once. Or you could pre-write your emails and just leave them in the inbox. But that’s not the most efficient thing to do. With a high probability that you will forget to send an email.

If you can schedule your emails with Gmail, so they are sent at the right time, you can instantly increase your email open rate because you are increasing the likelihood of someone seeing your email.

And a lot of the time, it’s not the best pitch or email that gets a successful reply. It’s the email that is sent at the right time.

Think about it.

1 hour before lunch, you start to think about food.
How to Take Scheduling Emails in Gmail to The Next Level (to get more replies)

At times like that, we are less likely to make favorable decisions.

And that even applies when it comes to judges.

Judges make more favorable decisions after a break. A study found that the likelihood of a judge making an favorable decision peaks at 65% at the start of the day. Going all the way to 0% before a break. Before coming back up to 65% after a break.

In our post about the best time to send an email for the best outcome, we divided into this in more depth.

…But overall, the best time to send an email is in the morning.

Now let’s get into how to schedule emails and how to take email scheduling with Gmail to the next level.

How to Schedule Emails With Gmail

How to Take Scheduling Emails in Gmail to The Next Level (to get more replies) email scheduling

See the Send button in your Gmail or G Suite? If you press on the small arrow pointing down at the edge of that button, you will see an option to schedule your email.

How to Take Scheduling Emails in Gmail to The Next Level (to get more replies) email scheduling
This ability to schedule emails with Gmail is hidden in plain sight, but it is there.

If you want to take your email scheduling with Gmail to the next level, Gmail’s scheduling is not enough.

That’s because Gmail doesn’t let you choose the timezone of your scheduled email. Meaning you have to do the maths yourself to figure out what timezone your email recipient is in.

Gmail also doesn’t let you automate follow-ups to the emails that don’t get replies even if you do send them at the best possible time. Nor does it let you track emails so that you can know whether your email was never opened, or whether it was opened but somebody simply never replied.

Without these features, you can’t take email scheduling with Gmail to the next level.

And that’s where the Google Chrome extension, MailTag, comes in as a tool that allows for email scheduling with the change of timezones. With an ability to track email opens, and then to automatically follow-up with emails if they are not opened.

Here’s how MailTag works:

With MailTag, the emails that aren’t seen by your recipents can be seen with MailTag sending an automatic follow-up if the email you sent is not open after a certain amount of days. And if your email still isn’t opened after one follow-up, MailTag can send another one and another one.

If your email is being opened, but you aren’t getting a reply, you can send a customized follow-up. And more importantly, you can learn from how people react to specific emails you send. Meaning that you learn about what works and what doesn’t.

That’s How to Take Scheduling Emails in Gmail to the Next Level so You Can Get More Replies

By sending emails at the right time, you can take your emails to the next level.

And with MailTag, you can make sure those emails get automatic follow-ups. And then that you see what people do with your emails after you send them.

email scheduling, email tracking, email follow-ups

Try it out now by adding MailTag to your Google Chrome.

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